How we do it

  • Pre-Planning
  • Initial Site Visit
  • Complete Preliminary Estimate of NSW Events Services including; schedule of events, rental list and lighting plan
  • Menu Development
  • Vendor Recommendations
  • Comprehensive Planning Meeting
  • Revised Estimate of NSW Events Services including updated schedule of events, rental list, lighting plan, decor plan and vendor plan (delivery and set up)
  • Availability for questions, advice, support and referrals
  • Final site walk through
  • Confirmation of vendors and their delivery times
  • Day-Of Event Coordination
  • Event Captain to manage set up of lighting, decor and rentals, along with catering services, catering staff and schedule of events
  • Event Team

Additional Services

  • Unlimited availability for questions, advice, support and referrals by phone, e-mail and in person
  • Unlimited onsite meetings prior to wedding day to discuss event details, style and decor
  • Final Planning
  • Finalized estimate including event plan, site plan, rental list and vendor delivery/production schedule
  • Final walk through of reception event plan and site plan
  • Confirms with vendors their contracted services, coordinate delivery schedule and creates a detailed production schedule
  • Distribution of complete event plan to vendors and resolve any underlying issues
  • Event Coordinator manages set up of event site
  • Ensures all event details are 100% before guest arrival
  • Event Production
  • Event Coordinator manages catering and catering staff
  • Coordinates with family and wedding party during reception
  • Lights candles and finish last minute touches, direct guests to reception locations
  • Event Coordinator cues DJ/musicians during reception/event
  • Distribute vendor balances and/or thank you gifts day of event
  • Event Coordinator manages clean up and breakdown of event
  • Dismiss tables to buffet, Organize vendor meals

Private Parties and Ceremonies

  • Event Coordinator manages set up of ceremony location
  • Organize bridal party for grand entrance
  • Organize first dance, parents’ dance, cake cutting, bouquet/garter toss and other special activities
  • Arrange “to-go” meals for Bride and Groom
  • Organize grand exit (as needed), Pack up and organize personal items
  • Ceremony Planning
  • Initial consultation to discuss your Ceremony vision
  • Provide expertise in Ceremony production
  • Create Detailed Ceremony Plan
  • Referrals and bookings for vendors not yet booked
  • Unlimited availability for questions, advice, support and referrals by phone and email
  • Ceremony Rehearsal
  • Event Coordinator Manages Rehearsal (Time is subject to Zoo availability)
  • Confirm and run through ceremony plan with family and wedding party (with or without music)
  • Ceremony
  • Ensure all planned items are distributed and set up 100%
  • Handles any unforeseen issues that may come up
  • Greet guests upon arrival and direct them to ceremony location
  • Organize family and wedding party for procession
  • Cue musicians for ceremony



1231 N. 3rd St, Harrsiburg, PA 17102